Accommodation

Our Accommodation and Housing specialists have secured rooms at the conference hotel with flexible terms and conditions exclusively for attendees of the Conference.

Book early to secure your room and let our dedicated accommodation team look after you whilst taking advantage of the following:

  • Specially negotiated rates
  • Complimentary Wi-Fi
  • Flexibility to change or cancel your booking at any time up to 30 working days prior to conference start date
  • One night’s room rate deposit is all you pay to secure your booking – no full pre-payment needed.  Full pre-payment may be made if you prefer.
  • Your deposit is fully refundable up to 30 working days prior to conference start date

Reap the benefits of booking with the Conference Managers and staying in the Official Conference Hotel by booking now!

Hotel bookings are no longer available via the online registration form

Should you wish to make a new booking or make changes to an existing booking, please contact the hotel directly by using the contact form below.

Accommodation Contact Form

Preferred Hotel (conference venue): 

Star Rating: 4.5

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The Esplanade Hotel is located in the heart of Fremantle overlooking the parklands and harbour.

Simple refined rooms have a flat-screen TV with premium channels, plus minibars and tea and coffemaking facilities. Room service is available 24 hours.

Amenities include an outdoor pool and both casual and upscale restaurants. There is also a Sunday high tea, a bar and an historic pub, plus a fitness centre.

Room Type

Room only 

Room & Breakfast     for 1

Room & Breakfast     for 2

Superior Room SGL/DBL/TWN

(1 Queen bed, or 1 Queen and 1 Single bed)

$190.00 per night

$210.00 per night

$230.00 per night

Park View Room SGL/DBL

(features 1 queen bed,  balcony and views across Esplanade Park)

$240.00 per night

$260.00 per night

$280.00 per night

 

Esplanade Hotel Fremantle by Rydges

Accommodation Conditions

Prices above are listed per room per night
^ Room only rates do not include breakfast
|| Bed and breakfast rates include full buffet breakfast

Rates may increase without notice due to changes in government charges, taxes or levies. A minimum one night’s deposit must be paid at time of booking to guarantee reservation.

Bedding Configurations

Hotel rooms
Single (SGL): A single occupancy room with one bed – 1 Queen bed
Double (DBL): A double occupancy room with one bed – 1 Queen bed
Twin (TWN): A double occupancy room with two beds – 1 Queen and 1 Single bed

Please note bedding configurations are subject to hotel availability.

How to Book

The Conference Managers will forward your contact details, reservation and deposit to the hotel of your choice.

Accommodation may be booked when you complete the online registration form on the registration page of this website. Alternatively, email your requirements to the Conference Managers who will be more than happy to assist.

Deposit

A minimum of one night deposit of the room rate is to be paid at time of booking to guarantee your reservation. Your hotel booking is unable to be confirmed until the deposit payment is received. 
The balance of your hotel account for all nights booked and any incidental charges (less the deposit paid to the Conference Managers) will be payable to the hotel at the time of check-out.
NB: Please contact the Conference Manager if you wish to pay in full prior to arrival. Should you choose to pay by invoice, the full amount due must be paid by Friday 28 July 2017 to secure the room.

Changes to bookings

Any required changes to your booking must be requested in writing to the Conference Managers by Friday 28 July 2017.

Late bookings

New bookings and changes to existing bookings requested within 30 working days prior to the Conference start date will be subject to hotel availability and rate increase. It is recommended you book early to avoid disappointment.

Flexible terms and conditions apply to amendments or cancellations made up to Friday 28 July 2017. Cancellation charges will apply after this date.

Cancellation charges

  • A cancellation charge of one night’s accommodation rate will apply for cancelled bookings from 30 working days prior to the Conference date.
  • A cancellation charge of one night’s accommodation rate will also apply if you do not arrive on the date you are booked to check in.
  • All cancellations and changes to your reservation must be made in writing to the Conference Managers.

Reduction of stay

Should you need to reduce your stay within 30 working days of the start of the Conference, cancellation charges may be incurred at the hotel’s discretion.

Non-arrival / no show

In the event of a non-arrival when one night deposit has been paid, your room will be held until the following morning (1100 hours) and your one night’s deposit will be retained by the hotel as a cancellation charge. In the event of a non-arrival when full pre-payment is made for the entire stay, your room will be held for each night booked and you will not be entitled to any refund.

Rates

The negotiated rates are valid up to 30 working days prior to the Conference start date. After this, accommodation is subject to availability and rates are subject to an increase.

The Conference Managers have negotiated the most favourable rates available at this time, the rates may increase at any time without notice (including changes in Government taxes or levies); the Conference Managers will endeavour to notify of any changes in rates or accommodation inclusions.

As per standard hotel policies and procedures delegates will be required to provide credit card details upon check-in.  This is to cover any incidental charges incurred during your stay and all remaining unpaid room nights.

The hotel will place a hold on your credit card for an amount which covers all unpaid accommodation nights reserved plus a daily amount for incidental charges. Any money still held on your credit card by the hotel once you have settled your account and checked out will be released. If you will be settling your accommodation account and incidentals by cash you will still be asked to provide your credit card for guarantee at the time of check-in.

If you will be settling your accommodation account by cash you will be asked to pre pay for your accommodation in full when you check-in plus a cash deposit to cover incidentals that may be incurred during your stay. Should you not utilise any incidentals during your stay the cash deposit, for incidentals only, will be refunded to you by the hotel upon check-out.
Please note the daily incidental charge may vary across the listed hotels.

Daily Incidental Charges

Please note the daily incidental charges the hotel will hold on your credit card may vary across the listed hotels.  Should you wish to confirm the amount that will be held against your card, please enquire with your hotel during check-in.

Late Arrivals / No Shows

Please indicate when you register, or notify the Conference Managers in writing, if you will arrive at your hotel after 1800 hours.  Failure to do so may result in your room being treated as a no-show and being released.

Check in / check out times

Check-in time for Esplanade Hotel Fremantle by Rydges is 1400 hours and check-out time is 1100 hours.  Should you wish to guarantee your check-in before 1400 hours, you will need to pre-book and pay for the previous night.  If you wish to guarantee a late check-out you will need to book for the next night.

These additional nights can be booked at the time of making your reservation. Alternatively, if you have already made your accommodation booking, you can request the additional nights by advising the Conference Managers in writing.

If your organisation would like to make a group booking of 15 rooms or more at one of the listed hotels, please contact the Conference Managers with your group booking requirements.

If you would like to make a group booking of 15 rooms or more at a hotel not listed above, the Conference Managers will endeavour to secure rooms and negotiate group rates on your behalf with the hotel of your choice. With a large network of hotel contacts our accommodation specialists have the buying power to ensure all your needs are met and your booking is managed efficiently.

Contact the Conference Managers today to secure your group booking.

Not including the contact details, assuming the telephone, fax and email address for the specific conference will be a standard feature on each page.  MAY INCLUDE HERE AND ON HOME PAGE

Click here for alternative accommodation options.